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Incenta Plus

DIGITAL EMPLOYMENT VERIFICATION

Bring Every I-9 Step Into One Accountable Workflow

Hiring moves quickly. Employment-verification records should not depend on scattered emails, paper folders or last-minute follow-up. Incenta Plus gives employers a managed digital process for Form I-9 completion, document-review coordination, E-Verify case activity and record organization. Your team can see what is finished, what needs attention and where each new hire stands.
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    One Missing Step Can Disrupt the Entire Hiring File

    The problem is rarely a lack of effort. It is a process spread across too many people and places. A new hire completes one item, a manager handles another, a remote representative reviews documents and HR must determine whether anything is still missing. Incenta Plus brings those handoffs into a visible sequence. Each participant receives the appropriate next step, while the employer retains oversight of progress, open items and completed records.

    Common Workflow Problems

    Incomplete employee information

    Delayed document review

    Missing employer attestations

    Unclear remote-hire responsibilities

    E-Verify cases needing follow-up

    Records stored across disconnected systems

    Limited visibility across locations

    The Incenta Plus Approach

    One defined sequence for each hire

    Guided tasks for employees and employer representatives

    Central status visibility for HR

    Organized handling of case notices and outstanding actions

    Digital records arranged for easier retrieval

    A service team supporting the workflow from launch onward

    Contact an I-9 Expert

    From Job Acceptance to an Organized Verification Record

    Start the New-Hire Record

    The employer initiates a secure workflow and assigns the appropriate participants. The new hire receives clear instructions for beginning the employment-verification process.

    Collect Employee Information

    The employee enters the information required for Section 1 and completes the applicable attestation electronically.

    Coordinate Document Examination

    The employer or its chosen authorized representative follows a guided review process for the documents presented by the employee. The employee chooses which acceptable documentation to present.

    Complete the Employer Review

    Section 2 information, the reviewer’s attestation and the relevant dates are captured within the assigned workflow.

    Manage E-Verify Activity When Applicable

    For participating employers, information from the completed Form I-9 can move into the E-Verify case process. Results, notices and required next actions remain visible for authorized users.

    Maintain an Accessible Record

    Completed materials are organized within the employer’s account so authorized personnel can retrieve records, review activity and manage follow-up more efficiently.

    Hand Your I-9 and E-Verify Workflow to Incenta Plus

    One electronic workflow from Incenta Plus carries I-9 and E-Verify together: new-hire documents are gathered, verification is tracked, cases go to DHS-connected E-Verify and records stay in order. You keep full sight of the process in the portal, while we handle the steps, status updates, document flow and verification tasks from the first form to final completion.

    Representative-Led Workflow

    If a new employee is not available at the employer's site, the employer has the option to assign a person who will act as the authorized representative within the framework of the electronic workflow process.

    Guided Video Review

    The workflow is guided by a video that ensures that HR, the new employee and the representative from the hiring organization remain in sync when completing the I-9 form. The entire process is kept streamlined within the portal.

    Trusted Friend or Family Member

    In case of remote hires, the employer can allow the newly hired employee to select his/her trusted person like a friend or relative to represent him/her as the employer's representative for the Section 2 document examination process. The portal has the workflow, video instructions, and E-Verify submission process.

    Know What Needs Attention Before It Becomes a Fire Drill

    A verification program should answer practical questions without requiring HR to chase updates:

    Which employees have not started?

    Which records are waiting for document review?

    Which employer actions remain open?

    Which E-Verify cases require attention?

    Which files have been completed?

    Which records may need correction or follow-up?

    Incenta Plus gives employers a centralized view of these workflow stages. Instead of reconstructing the history from email chains and local folders, authorized users can review status and act on the next required item.

    Support Remote Hires Without Losing Process Control

    When the employee and hiring team are not in the same location, document examination requires careful coordination. Incenta Plus supports an employer-directed representative workflow that keeps the employee, reviewer and HR team connected to the same process.

    Employer-Selected Representative

    The employer may assign an authorized representative to carry out the document-review step on its behalf. Incenta Plus provides the digital sequence used to coordinate the review and capture completion information.

    Guided Review Experience

    Instructions and status prompts help the assigned participants understand what must happen next, reducing uncertainty during remote completion.

    Central Employer Oversight

    HR maintains visibility into the remote workflow, including whether employee and representative steps remain outstanding.

    Technology for the Workflow. People for the Exceptions.

    Software can route tasks, but unusual records and unresolved steps still require attention. Incenta Plus combines a digital employer workflow with service support so your team has somewhere to turn when a case does not follow the easiest path.

    Workflow Configuration

    Set up the process around the employer’s locations, hiring roles and internal handoffs.

    Launch Support

    Prepare administrators and designated users to work within the new sequence.

    Status Coordination

    Keep open actions visible and direct follow-up to the appropriate participant.

    Record Organization

    Maintain verification materials in a consistent digital structure for authorized access.

    Ongoing Assistance

    Receive operational support for questions, incomplete steps and workflow exceptions.

    Designed for Employers Whose Hiring Never Sits Still

    This service is well suited for organizations that:

    Add employees throughout the year

    Hire across more than one worksite

    Onboard remote or field-based personnel

    Rely on multiple managers to complete hiring tasks

    Need clearer visibility into outstanding verification work

    Want to replace paper-heavy or email-driven processes

    Prefer a managed service instead of another disconnected tool

    Industry Examples:
    Restaurants and hospitality groups, staffing firms, last-mile delivery operators, warehouses, healthcare and senior-care employers, franchise organizations, field-service companies and other high-volume employers.

    Form I-9 and E-Verify Serve Different Purposes

    Form I-9 documents the employer’s verification of a newly hired employee’s identity and authorization to work in the United States. E-Verify is an electronic system that compares information from Form I-9 with available government records for participating employers. E-Verify does not replace Form I-9. The Form I-9 process comes first; an E-Verify case follows when the employer is enrolled or otherwise required to participate. Requirements can vary according to employer type, government-contract obligations and state rules. Employers should determine which requirements apply to their organization and worksites.
    Discuss Your Verification Requirements

    Connect Verification With the Rest of New-Hire Onboarding

    I-9 activity does not happen in isolation. Incenta Plus can position employment verification alongside other new-hire workflows, including digital onboarding documents and Work Opportunity Tax Credit screening. The result is a more connected starting point for the employee and a clearer operating view for the employer—without forcing every hiring task into a separate process.
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    Risk-Free, High Reward!

    Replace Verification Guesswork With a Defined Process

    Give HR, hiring managers and authorized representatives a shared workflow for completing, monitoring and organizing employment-verification activity. Speak with Incenta Plus about your hiring volume, locations, remote-work needs and current onboarding process. We will help you map the handoffs and identify a practical implementation path.
    Schedule an I-9 Consultation

    Employer Questions About I-9 and E-Verify Services

    No. Form I-9 is the employment-eligibility verification record completed for a newly hired employee. E-Verify is a separate electronic comparison process used by enrolled employers after Form I-9 information has been completed.
    Not every employer is required to participate. Requirements may depend on federal-contract provisions, state law or other employer-specific circumstances. Voluntary participation may also be available.
    In general, the employer or its authorized representative must complete and sign Section 2 within three business days after the employee’s first day of employment. Different timing applies when employment lasts fewer than three business days.
    An employer may designate an authorized representative to complete Section 2 on its behalf. The employer remains responsible for the Form I-9 completed by that representative.
    The employee may choose which valid document or permitted document combination to present from the Lists of Acceptable Documents. Employers should not demand a particular document because of citizenship status, immigration status or national origin.
    The workflow can be configured for organizations with several hiring locations, assigned administrators and distributed review responsibilities.
    Yes. The service supports an employer-designated representative process, guided participant steps and centralized status visibility for remote hiring workflows.
    Authorized users can monitor the case status and coordinate the notices or follow-up steps associated with the result. Employers must follow the applicable E-Verify process and employee-protection requirements.
    Implementation should begin with a review of the employer’s current payroll, HR, HCM or applicant-tracking environment. The final configuration depends on the systems in use and available integration methods.
    No. Incenta Plus provides technology and administrative workflow services. Employers should consult qualified legal counsel regarding legal interpretations, investigations, disputes or organization-specific compliance questions.
    Request a workflow consultation. Incenta Plus will review your hiring volume, locations, remote-hire process, E-Verify participation and current administrative handoffs before recommending an implementation approach.